• Glenwood Riverfront Party
  • King Estate Winery, Eugene OR-2
  • Tourism Conf 2006 by Jamie Hooper
Print Page
Home > Members > Marketing Opportunities > Member Event Guidelines

Member Event Guidelines

A Member Event is a great networking event and promotional opportunity hosted by a member and promoted by Travel Lane County. It allows business people to enjoy productive networking during a fun and relaxed environment. Sponsoring a Member Event is an excellent way to celebrate an anniversary, an expansion of office space, promote the personnel and services of your firm, or to just celebrate.

The Member's Role

In hosting the event the member will incur all costs (hors d'oeuvres, drinks and other costs). This is an excellent way to promote your business and complement your other marketing strategies. We encourage you to customize the event to fit your needs and plan to display your own promotional materials. Past sponsors have invested from $10 - $20+/person for food, beverages and entertainment depending on how elaborate you choose to be. You may wish to have co-sponsors for your event who will share your costs. Some Member Event sponsors have choosen to charge Travel Lane County members a nominal fee and others have made their events free to those that attend. This is up to the sponsoring business.

A traditional Member Event includes:

  • A 5 - 7 p.m. time frame.
  • Moderate to heavy hors d'oeuvres.
  • Beer, wine and non-alcoholic beverages.
  • An opportunity for the host to address the crowd. This typically takes place at 6 p.m.

Other enhancements you might consider include: (more ideas to help make your event a success)

  • Live entertainment
  • Company tours
  • On-site demonstrations
  • Themes
  • Participation in an activity

Travel Lane County's Role

Travel Lane County is responsible for the promotion and marketing of the event. In addition, Travel Lane County will manage all registrations prior to and at the event, collection of any fees being charged, staff to welcome guests at the door, assist with announcements, welcome the members, and provide nametags for all attendees. Any number of your employees, customers, etc. may attend. We ask that you provide a list of names prior to the event if they would like nametags. We request that if there is a fee charged, that a minimum of 5 Travel Lane County staff be able to attend at no charge in order to assist with the event. We will provide you with an electronic guest list following the event with the name, company, address and phone for Travel Lane County member attendees.

Promotion of a Member Event typically includes:

  • 2-3 announcements in the Travel Lane County E-Update, an electronic newsletter sent to more than 600 members, as well as a separate invitation emailed to all Travel Lane County members.
  • Work with your staff to market the event as well as your business or organization.
  • A photo tour of the event on Travel Lane County's website, with the link sent out to our members.

We look forward to helping you make your Travel Lane County Member Event a successful one!

Please contact Cari Garrigus, Membership Manager at Cari@TravelLaneCounty.org or call 541.743.8763, when you are ready to schedule your Member Event.