Calendar Guidelines and Instructions

Purpose

This online calendar features events with wide enough appeal to attract out-of-area visitors to travel to Eugene, Cascades & Coast for overnight stays and/or to entice visitors and convention delegates to extend their stay for one or more days.

Policy for Inclusion

The event must be of interest to visitors to Eugene, Cascades & Coast. That can be all kinds of performances, festivals, sports, lectures of general interest (i.e. someone from out of the area on vacation would enjoy)

• It must be open to the public with no extensive RSVP lead times
• It must be in Lane County (some Travel Lane County membership exceptions)
• One- or consecutive two-day classes or tours are acceptable
• The following types of events will not be included on the calendar:
  • Networking or business training events such as chamber meetings, award banquets and socials
  • Political events
  • Church services (special holiday events/performances are acceptable)
  • Retail store sales
  • Dining specials (special events such as Murder Mystery Dinners and holiday specials such as Thanksgiving dinner or Mother's Day Brunch are acceptable)
  • Summer camps or long term classes
  • Events that are of interest to local community only
  • Other events that Travel Lane County reserves the right to say are not appropriate

Event Information Required Fields

• Event name: 100 character limit
• Categories: you may choose as many as are appropriate. Hold Control or Apple key for multiple selections.
• Start date: if your event is multiple days, hit the appropriate Recurrence button (events with TBA for dates will not be placed on calendar)
• Recurrence (be sure to pick an End Date before you click OK):
  • One Day for a one-day event
  • Daily is used for consecutive days
  • Weekly for multiple days where you choose the days of the week
  • Monthly for events such as the First Friday of each month
  • For events that occur on various days and don't make sense in above recurrences, choose Daily, pick end date and provide specifics in Description or Day & Times Field
• Description: up to 200 characters including spaces. Don't repeat data. Use other fields for times, dates, address, etc. There is a counter in the field to guide you to the maximum length.
• Day & times: use Saturday, 7 a.m. or 4 p.m., not 7:00 AM or 4:00 pm.
• Location: venue where event is being held (200 character limit)
• Location address: where venue is located (50 character limit)
• Location city: within Lane County (25 character limit)
• Cost: use $5, $3 seniors/children under 10, etc. -or- Free (200 character limit)
• Phone: where a visitor would call for more event information (25 character limit)
• Web address: event or event organizer's website address. Travel Lane County members will have live links, non-members will just list address (50 character limit)

The following information will not be published on our website:

• Contact name: organizer or person who has details of event
• Contact phone: how to contact organizer if they do not have an email address
• Contact email address: how we will contact organizer to let them know we've received the submission and whether it has been accepted/uploaded/denied

Travel Lane County retains the right to publish events at our discretion. Event selection criteria can change without notice.

Updated September 2010