Travel Lane County
541.484.5307 · 800.547.5445 ·
Adventure Center/Visitor Information: 3312 Gateway St · Springfield OR (Open daily 9 a.m. - 6 p.m.)
Downtown Eugene Visitor Center: 754 Olive St · Eugene OR (Open Monday-Friday 8 a.m. - 5 p.m.)
Mailing Address: PO Box 10286 · Eugene OR 97440 s

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Vice President of Finance & Administration

Purpose of Position

The Vice President of Finance & Administration oversees financial administration and operations, human resources, system controls, equipment and facilities for the organization. This position also provides support for the President & CEO.


  • Full cycle bookkeeping duties including payroll, payroll tax returns, general ledger, accounts payable, accounts receivable, petty cash. Prepares monthly financial statement by the third Monday of each month for prior month. Prepares year-end closing statements by July 31. Coordinates annual audit and is available throughout audit process (typically July and August). Performs deposits for any incoming funds, bank reconciliations, and prepares invoices.
  • Assists President & CEO in development (Feb-April) and maintenance (ongoing) of annual budget.
  • Codes accounts payable invoices and gives to the President & CEO for approval. Cuts and distributes checks based upon that approval. Reviews petty cash is and performs reconciliation. Any irregularities are reported immediately to the CEO.
  • Maintains payroll records, bookkeeping records and tax files. Completes payroll, including distribution of checks to employees by the 5th and 20th of each month. Electronic submission of payroll taxes is performed to meet all local, state, and federal deadlines.
  • Monitors member dues invoicing and receipts on a regular monthly cycle in coordination with the system supervised by the Vice President of Stakeholder Relations.
  • Maintains and supervises benefits program for Travel Lane County employees. Makes a quarterly retirement deposit within one week of the beginning of each quarter.
  • Is available Monday – Friday, from 8 a.m. to 5 p.m., except for vacation, sick and holiday leave per Travel Lane County personnel policies, to confer with department heads and provide human resources expertise and central organizational controls support in the areas of finance, purchases, computer network and equipment.
  • Maintains board and administrative files.
  • Attends meetings of Board of Directors and committees. Records proceedings and produces minutes of meetings. Schedules board meeting locations and lunch menus at least one month in advance of each meeting and notes location at bottom of previous month’s board agenda. Assembles board packets and notifies board of upcoming meetings. Oversees attendance and lunch RSVP information, with completion at least 48 hours in advance of meeting and coordinates lunch guarantees with meeting location. Gives financial report at Executive Committee meeting and at board meeting if the treasurer is not present.
  • Assists President/CEO in facilitating annual board calendar of action timelines to ensure compliance with By Laws and organizational policies and controls.
  • Coordinates board committee meetings and maintains minutes. Tasks include scheduling committee meetings, confirming attendance, preparing agendas, recording minutes, and conferring with President/CEO on follow-up tasks to each meeting.
  • Maintains cost controls to keep expenditures within the approved budget.
  • Monitors and reorders office supplies. Serves as liaison to landlord; monitors interior and exterior building maintenance daily in conjunction with the Visitor Services Manager. Supports Visitor Services Manager in Adventure Center maintenance.
  • Oversees purchases of equipment and office furniture with President/CEO approval.
  • Conducts regular inventories of equipment and supplies. Oversees the planning of office equipment purchases and leases.
  • Ensures efficient purchasing in services such as telephone, employee benefits, computers, office supplies, etc.
  • Administers internal computer network. Troubleshoots hardware and software problems. Works with service and support vendors. Ensures system runs smoothly and is available to staff.
  • Administers e-mail server, phone system and computer system.
  • Other duties as assigned by the President/CEO.

Position Requirements

  • Degree in Accounting, Finance, or Business preferred, or five years full-cycle bookkeeping experience
  • Integrated, computerized full cycle bookkeeping skills
  • Advanced computer skills, including network and e-mail administration
  • Highly organized and energetic
  • Ability to keep track of details
  • Ability to interface with board members, department heads, and public officials


  • This is a full-time salaried Professional Exempt position that may require occasional evening and weekend work
  • Benefits include medical and dental insurance as well as paid holidays, vacation and sick leave. Employee eligible for employer contribution into SEP/IRA after 2 years of employment.
  • This position reports to the President/CEO.

Apply for this position here.